Records and Data Management Intern (Archives)

Sponsor: 

American Conservation Experience

Forums: 

Summary: American Conservation Experience, a nonprofit Conservation Corps, in partnership with Glen Canyon National Recreation Area, is seeking ONE Records and Data Management Intern (Archives) to work directly with the park staff to assist with the development of a Records and Data Management Plan.

This excellent opportunity is ideal for an enthusiastic young professional who is deeply committed to organization of physical and digital records and/or someone who has a Data Science background.  Applicants must have a strong interest in records data management and a skillset to support the creation of the final Records and Data Management Plan for the park.

 

Start Date: January of 2019, *flexible for the right candidate*

 

End Date: April or May of 2019, depending on the start date

* A minimum 16-week commitment is required *

 

Location: Glen Canyon National Recreation Area, Page, AZ.

 

Project Website: For more information about the Glen Canyon National Recreation Area, please visit the website: https://www.nps.gov/glca/index.htm. To learn more about the ACE Internship Program, please visit: www.usaconservation.org.

 

Compensation: The ACE Intern is expected to contribute ~40 hours/week and will receive a living allowance of $360/week to cover the costs of food and incidental expenses, dispersed bi-weekly.  On site housing is provided at no cost to the intern.

AmeriCorps: This 16-week position may be eligible for a 450-hour AmeriCorps Education Award ($1566.44) upon successful completion of internship service hours. Additional enrollment is required.

 

Position Description: This position has an end goal of completing a final Records and Data Management Plan (RDMP) for the park. 

The contents of the plan include:

  • Digital RDMP including definitions, file plans, disposition schedule guides/plans, and naming conventions.
  • PhysicalRDMP, file plans, disposition guides/plans and recommendations on physical storage (space, environment, etc.).
  • TheRDMPshould briefly describe the document's overarching philosophy, purpose, and its compliance with NPS records management policies and standards (DO 11D, REIM Guide, etc.).

Associated tasks include:  

  • Compiling existing materials from Glen Canyon National Recreation Area's (GLCA) Records Data Management (RDM) Team.
  • Implementation components including user guides, training materials, and other relevant training materials
  • Coordinating with key NPS staff and divisionrepresentativesto develop and test plans/process.
  • Conducting trainings with management and key staff to begin implementation.
  • These efforts will benefit GLCA and NPS's objective for Records Management to preserve and organize documentation to tell future generations the impressive story of the guardians of the nation's great natural, cultural and recreational areas. These records contain information ensuring our accountability to the public and Congress. The intern will create an outreach product based on public/partner access to GLCA data through either IRMA or FOIA. This may be in the form of a presentation, video, how-to, or social media outreach depending on the intern's strengths and interests.

Training: This project addresses public purpose by training an archival/data management intern in NPS record management at the park level. This internship will offer experience and exposure to the selected individual in general park management, federal and NPS recordkeeping laws, policies, and regulations, and the process and creation of an NPS management plan. The intern will also attend RDM IDT meetings and work one-on-one with individual RDM representatives as needed.  GLCA's Chief of Science and Resource Management and the GIS Specialist will be substantially involved with all aspects of the development of the records management plan and all other associated tasks.

 

Qualifications: Applicants for the position must hold or be pursuing a minimum of a bachelor's degree and/or have relevant experience in subject areas such as Records and Data Management and/or Data Science.

Required:

  • Highly organized and detail oriented
  • Proficiency in Microsoft Office Suite
  • Great communication skills a must
  • U.S. Citizen or Permanent Resident
  • Must be 18-35 years of age (Interns must be 21-35 to apply for any ACE position that requires or anticipates operation of agency or ACE vehicles for duties.)
  • A valid driver's license and a clean driving record are required (documentation to be provided upon request)
  • Ability to work alone and in a group
  • Proficient in English
  • Ability to undergo a federal criminal background check is required

ACE Interns must be willing to represent ACE and the partner organization in a professional, positive, and enthusiastic manner.  Drug users should not consider applying, as ACE reserves the right to require drug testing.

 

To Apply: Please submit your resume, thoughtful cover letter, and contact for three professional/academic references to the online application page for this position here: https://usaconservation.applicantpool.com/jobs/

NOTE: Early consideration will be given as resumes are received. This position may close at any time. If you have any questions regarding this position please feel free to contact ACE EPIC Recruitment Team Lead & NPS Division Specialist, Tori Klotz, at 385.522.3171 or tklotz@usaconservation.org.

Forum Opportunity Type: 

Paid: 

Yes
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